Invoice formats and document types
Vyapzio prints A4 GST, A4 GST Pro, quotations, delivery challans and thermal receipts. Pick a format per invoice or set a default; branding, colours and margins are yours.
Open an invoice, click Customize, and pick a design on the left. The same designs are available in Settings → Print and PDF as the default for new invoices. Each invoice can override the default without changing the others.
#A4 GST
The classic Indian tax invoice layout: a wide header with your name, address, GSTIN and PAN; a title and copy strip; the bill-to block beside the invoice number and date; one full-width item table with HSN, quantity, rate and grouped GST columns; and a signature panel with the tax summary.
- Designed for A4 portrait, laser or inkjet printers.
- CGST and SGST in separate columns for a sale inside your state, IGST for a sale to another state.
- Totals block with taxable value, tax, round-off and amount payable.
- Declaration, bank details, UPI QR code, terms and signature where you enable them.
#A4 GST Pro
The same GST bill with the Vyapzio accent band across the header — a sharper, more modern look for customer-facing invoices that still has to carry every GST field. Nothing is removed: PAN, customer box, tax columns, HSN summary and signature panel are all there.
Both A4 formats keep table rows together: a row that does not fit is moved to the next page rather than split in half, and the header repeats on every page.
#Other designs
| Design | Best for | Character |
|---|---|---|
| A4 GST | Every registered business | The standard GST invoice layout |
| A4 GST Pro | Customer-facing GST invoices | The GST layout with an accent header band |
| Classic | General billing | Clean, with a top accent bar |
| Modern | Services and freelancers | Bold colour header |
| Minimal | Quotations and simple bills | Borderless, lots of whitespace |
| Boxed grid | Quotation pads | Every section in ruled boxes |
| Tally style | Businesses used to Tally | Order and dispatch boxes, HSN tax summary, declaration |
The four design presets — Aurora, Editorial, Executive and a monochrome preset — set colours, font, spacing and header alignment together, so you can start from a coherent look and adjust from there.
#Branding and layout controls
- Logo, signature and stamp, each with its own height.
- Accent colour, header background, divider colour, text and muted text.
- Font family and weight: sans, serif or monospace; normal or bold; small, medium or large.
- Margins, line spacing, all-caps headings and header alignment (left, centre or right).
- Section labels in English, Hindi, Tamil, Marathi or Bengali, while item names and addresses stay exactly as typed.
- Watermark, letterhead mode, verification code, feedback QR and terms page, each optional.
#Thermal receipts: 58 mm and 80 mm
For a counter printer, choose 58 mm thermal or 80 mm thermal as the paper size. The receipt keeps the same invoice number, items, tax summary and payment details in a narrow, high-contrast layout.
- Separate thermal typography, layout and footer settings, so the receipt can differ from the A4 bill.
- Auto-print after saving, and a reprint button for a lost copy.
- Works with the usual ESC/POS-compatible receipt printers through the system print dialog.
See Thermal printing for printer setup and fixes.
#Document types
| Document | When to use it |
|---|---|
| Tax Invoice | A normal GST sale to a registered or unregistered buyer. |
| Bill of Supply | Exempt or non-GST goods and services; no tax is charged. |
| Composition Bill | A composition-scheme dealer's bill; no tax is shown as CGST or SGST. |
| Quotation | A price offer before the sale; it does not create a tax liability. |
| Proforma Invoice | An advance or import document requested by the buyer. |
| Credit Note | A sales return, rate difference or discount after the invoice. |
| Delivery Challan | Goods sent without a sale, such as a job-work transfer or a branch transfer. |
Each type has its own title and numbering series, so quotations do not consume invoice numbers. Set the prefix and next number in Settings → Invoice numbers; see Invoice numbers.
#Rule 48 copies
GST Rule 48 requires a tax invoice to be marked for its intended copy. Vyapzio prints the marks you choose:
- Original for Recipient, Duplicate for Transporter and Triplicate for Supplier; and
- for a bill of supply, Original for Recipient and Duplicate for Supplier.
Set the number of copies in Settings → Print and PDF. Each copy carries the same number and a different mark, so the transporter and your file both have a valid document.
#Currency and other details
Vyapzio bills in Indian rupees by default and supports other currencies for export invoices, with the exchange rate stored on the invoice. Templates can show a dual-currency total, LUT details for zero-rated exports, reverse charge, TDS and TCS, e-way bill fields and shipping details.
Fields you enable appear in Invoice options; the meaning of each GST field is in The invoice screen.